Creating delegates - Amazon Chime

Creating delegates

If you have Amazon Chime Pro permissions, you can assign delegate status to other Pro users. This status allows them to schedule meetings on your behalf and use the meeting host actions. For more information about the host actions available to delegates, see Hosting meetings.

Creating delegates

You use the Amazon Chime desktop client or web apps to create delegates.

To create delegates
  1. On the ellipsis menu next to your name, choose Settings.

  2. Choose Delegates.

  3. Choose Add delegates.

  4. Search for and select the name of your delegate, then choose Add.

Setting delegate permissions in Microsoft Outlook

If you use Amazon Chime with Microsoft Outlook, some delegates may not be able to schedule meetings unless they have Owner permissions to your inbox. If your delegate can't schedule meetings, follow these steps:

To set delegate permissions
  1. In Outlook, open the context (right-click) menu for your inbox and choose Properties.

  2. In the Inbox Properties dialog box, choose the Permissions tab, and then choose Add.

  3. In the Add Users dialog box, search for and select your delegate’s name, and then choose OK.

  4. In the Inbox Properties dialog box, under Permissions, open the Permissions list and choose Owner, then choose Apply.

Removing delegates

You use the Amazon Chime desktop client or web apps to remove delegates.

To remove delegates
  1. On the Amazon Chime menu next to your name, choose Settings.

  2. Under Settings, choose Meetings.

  3. Choose a delegate from the list, and choose Remove.

Scheduling meetings as a delegate with a calendar app

If you schedule meetings for another user, and they use a calendar app other than Microsoft Outlook, ask the meeting host to follow these steps.

Before the host begins this procedure, ask them to ensure that you're their delegate in Amazon Chime. For more information, see Creating delegates.

To delegate a meeting using a calendar app
  1. From the Amazon Chime desktop client or web application, choose Meetings, Schedule a meeting.

  2. Select Generate a new ID.

  3. Choose Next.

  4. For Select your calendar app:, choose Other.

  5. Do the following:

    • Choose Copy addresses, and paste the addresses into the body of a new email message.

    • Choose Copy attendee invitation, and paste this information into the same email.

    • In the Amazon Chime client, choose I am done.

  6. Repeat steps 1-5 to generate three sets of meeting IDs.

  7. Send an email with the meeting information to your delegate.

After you receive this information from your meeting host, follow these steps to schedule the meeting.

To schedule a meeting as a delegate
  1. From the meeting host's calendar, open or create the meeting appointment.

  2. Copy and paste one of the three sets of email addresses into the To field. For example, meet@chime.aws and pin+meeting-id@chime.aws.

  3. Copy and paste the corresponding meeting instructions into the body of the appointment. Make sure the instructions include the link to the meeting, such as https://chime.aws/meeting-id.

  4. Add the other meeting attendees to the appointment and finish scheduling it.

When scheduling back-to-back meetings, use a different set of meeting details to schedule them. Doing so prevents the meetings from overlapping.

Note

As a delegate, do not use your personal Amazon Chime meeting ID. Doing so can cause a scheduling failure, or split meeting attendees onto different meeting bridges.

Scheduling meetings as a delegate using the Outlook Add-In

When scheduling meetings with the Outlook add-in, you receive a prompt to select who you are scheduling the meeting for. For more information, see Scheduling meetings with the Add-In for Outlook.