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Amazon QuickSight
User Guide

Sharing Dashboards

After you create a dashboard, you can share it with additional users. Once you share a dashboard, you can review the other users that have access to it, and also revoke access from any user.

Note

In some cases, for dashboards shared before Sept 25 2017, the user setting for Can create analyses can become locked in the off setting. To fix this, reshare the dashboard with that user, and enable the option at that time. Refresh the screen to see the most current settings.

View the Users a Dashboard is Shared With

Use the following procedure to see which users have access to the dashboard.

  1. On the dashboard page, choose Share on the application bar.

  2. Review the users under Username. You can also see their Role and Settings.

    You can search to locate a specific user account by typing a search term into Search users. Any user account user name or email address that contains the search term is shown. Searching is case-sensitive, and wildcards are not supported. Delete the search term to return to viewing all user accounts.

Share an Existing Dashboard

Use the following procedure to share a dashboard.

  1. On the dashboard page, choose Share on the application bar.

  2. Choose Invite user.

  3. In the Type a user name or email box, type the user name of a person with whom you want to share this dashboard and then press Enter. You can only share with users who belong to the current Amazon QuickSight account.

    Repeat this step until you have entered information for everyone you want to share the dashboard with.

    Note

    Users who receive access to the dashboard also receive access to the underlying data used to create the analysis the dashboard is based on.

  4. Choose Share.

    The users you have shared the dashboard with receive a notification email. The email contains a link to the dashboard.

Reshare a Dashboard with a User

Use the following procedure if you need to resend a share email to someone.

  1. On the dashboard page, choose Share on the application bar.

  2. Under Action, locate the user account to reshare with and then choose the Reshare icon. When you choose Reshare, Amazon QuickSight sends a new email to that user. (No confirmation message displays.)

  3. Choose Confirm.

Revoke Access to a Dashboard

Use the following procedure to revoke user access to a dashboard.

  1. On the dashboard page, choose Share on the application bar.

  2. Under Action, locate the user account whose access you want to revoke and then choose X.