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Amazon QuickSight
User Guide

Sharing Data Sets

You can give other Amazon QuickSight users access to a data set by sharing it with them. Any user you share the data set with can create analyses from it. If you make a user an owner when you share the data set with them, then that user can also refresh, edit, delete, or re-share the data set.

Sharing a Data Set

Use the following procedure to share a data set.

  1. On the Your Data Sets page, choose the data set, and then choose Share (if this data set hasn't been shared with anyone) or Shared with <X> users (if the data set has been shared with others).

  2. Choose Invite Users.

  3. In the Type a user name or email box, type the user name of a person with whom you want to share this data set and then choose the add icon. You can only invite users who belong to the current Amazon QuickSight account.

    Repeat this step until you have entered information for everyone you want to share the data set with.

  4. For Permission, choose the role to assign to each person you are sharing the data set with. A role determines the permission level to grant to that user account.

    Choose User to allow the user to create analyses from the data set. Choose Owner to allow the user to do that and also refresh, edit, delete, and re-share the data set.

  5. Choose Share.

    The users you have shared the data set with receive emails with a link that gives them access to the data set.

Viewing and Editing the Permissions of Users That a Data Set Is Shared With

If you have Owner permissions on a data set, you can use the following procedure to see which users have access to the data set, and to change the role of any user in order to modify their permissions.

  1. On the Your Data Sets page, choose the data set, and then choose Share (if this data set hasn't been shared with anyone) or Shared with <X> users (if the data set has been shared with others).

    A list of all users with access to the data set is displayed.

  2. (Optional) To change a user's role and modify their permissions, choose the field in the Permission column for that user and then choose either User or Owner.

Revoking Access to a Data Set

If you have Owner permissions on a data set, you can use the following procedure to revoke user access to a data set.

  1. On the Your Data Sets page, choose the data set, and then choose Share (if this data set hasn't been shared with anyone) or Shared with <X> users (if the data set has been shared with others).

    A list of all users with access to the data set is displayed.

  2. In the Actions column for the user, choose Revoke access.