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Amazon WorkDocs
Administration Guide

Amazon WorkDocs Cloud Directories

In the Amazon WorkDocs administration dashboard for a cloud directory, you can manage the following.

Storage

In the Storage section, you can specify the amount of storage that new users receive. To change this setting, choose Change in the Storage section. In the Storage Limit dialog box, give new users unlimited storage or limit users to a specific amount of storage. This setting only affects users that are added after the setting is changed. It does not change the amount of storage allocated to existing users. To change the storage limit for an existing user, see Edit Users.

Security

In the Security section, you can specify the following.

External Share Settings

Specifies if users can send file view links to people outside of the organization. Choose from the following settings:

Users can send external view links to anyone

Users can send links to anyone outside the organization.

Users can send external view links to a few specific domains

Users can send links to people who are members of the specified domains.

Users cannot send external view links

Users cannot send view links to anyone outside the organization.

Invite Settings

Specifies how users can invite new users to the cloud organization, if applicable. For a cloud directory, choose from the following settings:

Users can invite new people from anywhere by sharing files or folders with them

Users can invite new people from outside the organization by sharing files or folders with them.

Users can invite new people from a few specific domains by sharing files or folders with them

Users can invite new people from the specified domains by sharing files or folders with them.

Only administrators can invite new users

Users cannot invite new users.

Cloud Directory Users

In the Manage Users section for a cloud directory, you can perform the following tasks.

Invite New Users

For cloud directories, you invite new users to join your directory.

To invite new users to a cloud directory

  1. In the Manage Users section, choose Invite Users.

  2. In the Invite Users dialog box, enter the email address of the person you would like to invite in the Who would you like to invite field, and press Enter. Repeat for each person you would like to invite.

  3. Enter a customized subject and message body, if desired, and choose Send. An invitation email is sent to each recipient with instructions about how to create an Amazon WorkDocs account.

Edit Users

You can modify an existing user by clicking on the pencil icon ( 
                                pencil icon
                            ) next to the user's name.

In the Edit User dialog box, you can change the following settings:

First Name

The user's first name.

Last Name

The user's last name.

Status

Specifies if the user is active or inactive.

Role

Specifies whether the user is a user or administrator. You can also upgrade or downgrade a user that has an Amazon WorkSpaces workspace assigned to them. For more information, see Amazon WorkDocs User Roles.

Storage

Specifies the storage limit for an existing user.

Delete Users

Using the Amazon WorkDocs administration dashboard, you can only delete a cloud user that has not created their Amazon WorkDocs account yet. To delete one of these users, choose the trash can icon ( 
                                trash can icon
                            ) next to the user's name.

We do not recommend that you delete registered users. Instead, you should deactivate users, so they do not have access to your Amazon WorkDocs site. For more information about deactivating a user, see Edit Users.

You must always have at least one active user for your Amazon WorkDocs site. If you want to delete all users, you must delete your entire Amazon WorkDocs site.