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Amazon WorkDocs
User Guide

Amazon WorkDocs Sharing Permissions

Amazon WorkDocs controls access to folders and files through the use of permissions. Permissions are applied based on the role of the user.

Roles

Both folder and file permissions are granted based on user roles. The following are the roles defined by Amazon WorkDocs that apply to folders:

  • Folder owner – The owner of the folder or file.

  • Folder co-owner – A user or group that the owner designates as the co-owner of the folder or file.

  • Folder contributor – Someone who the folder has been shared with, without limited access to the folder.

  • Folder viewer – Someone who a folder has been shared with, but has been given limited access (view only) to the folder.

The following roles apply to files:

  • Owner – The owner of the file.

  • Co-Owner – A user or group that the owner designates as the co-owner of the file.

  • Contributor – Someone who has been asked for feedback on file.

  • Viewer – Someone who a file has been shared with, but has been given limited access (view only) to the file.

  • Anonymous viewer – A non-registered user outside of the organization who can view a file that has been shared via an external viewing link. Unless otherwise indicated, an anonymous viewer has the same permissions as a viewer.

Shared Folder Permissions

The following are the permissions defined by Amazon WorkDocs for shared folders:

  • View – View the contents of a shared folder.

  • View sub-folder – View a sub-folder.

  • View shares – View the other users a folder is shared with.

  • Add sub-folder – Add a sub-folder.

  • Share – Share the top-level folder with other users.

  • Revoke share – Revoke the sharing of the top-level folder.

  • Delete sub-folder – Delete a sub-folder.

  • Delete top-level folder – Delete the top-level shared folder.

Permissions for shared folders

Permission Folder owner Folder co-owner Folder contributor Folder viewer
View X X X X
View Sub-folders X X X X
View Shares X X X X
Add Sub-folder X X X
Share X X
Revoke Sharing X X
Delete Sub-folder X X
Delete Top-level folder X

File Permissions

The following are the permissions defined by Amazon WorkDocs for files that are not in a shared folder:

  • View – View a file.

  • Delete – Delete a file.

  • Annotate – Can add feedback to a file.

  • View Shares – View the other users that a file is shared with.

  • View Annotations – View feedback from other users.

  • View Activity – View the activity history of a file.

  • View Versions – View previous versions of a file.

  • Download – Download a file. This is the default permission. The ability to download shared files can be allowed or denied in the file properties.

  • Prevent Download – Prevent a file from being downloaded.

  • Upload – Upload new versions of a file.

  • Share – Share a file with other users.

  • Revoke Sharing – Revoke the sharing of a file.

Permissions for a file not in a shared folder

Permission Owner/Co-Owner Contributor Viewer Anonymous Viewer
View X X X X
View Shares X X X X
Download X X X
Annotate X X
View Annotations X X
View Activity X X
View Versions X X
Upload X X
Delete X
Prevent Download X
Share X
Revoke Sharing X

Shared File Permissions

The following are the permissions defined by Amazon WorkDocs for files in a shared folder:

  • View – View a file in a shared folder.

  • View Shares – View the other users that a file is shared with.

  • Download – Download a file.

  • Annotate – Can add feedback to a file.

  • View Annotations – View feedback from other users.

  • View Activity – View the activity history of a file.

  • View Versions – View previous versions of a file.

  • Upload – Upload new versions of a file.

  • Delete – Delete a file in a shared folder.

  • Prevent Download – Prevent a file from being downloaded. This is the default permission for files in the folder.

  • Share – Share a file with other users.

  • Revoke Sharing – Revoke the sharing of a file.

  • Private Comments – Owner/Co-owner can see all private comments for a document, even it if is not a reply to their comment.

Permissions for a file in a shared folder

Permission Folder Owner/Co-Owner File Owner* Folder Contributor Folder Viewer Anonymous Viewer
View X X X X X
View Shares X X X X X
Download X X X X
Annotate X X X
View Annotations X X X
View Activity X X X
View Versions X X X
Upload X X X
Delete X X X
Rename X X X
Prevent Download X X
Share X X
Revoke Sharing X X
See All Private Comments** X X

* - The file owner, in this case, is the person that uploaded the original version of a file to a folder that was shared with them. The permissions for this role apply only to the owned file, not all files in the shared folder.

** File Owner/Co-Owner can see all private comments. Contributors can see private comments only if they are replies to their comments.