Alexa for Business
Administration Guide

Getting Started with Shared Devices

After setting your IAM permissions, you can now get started with your shared devices. The following devices can be set up as shared devices:

  • Echo (1st and 2nd generation)

  • Echo Dot (2nd and 3rd generation)

  • Echo Plus (1st and 2nd generation)

  • Polycom Trio 8500 and 8800

Get Recommended Hardware

We recommend that you obtain the following hardware to simplify the setup process:

  • Label printer or other equipment to print asset or identification tags for your devices

  • Power strips appropriately spaced for Echo or Echo Dot power adapters

  • Extra power adapters

  • Windows laptop or desktop with Wi-Fi controller

    Note

    The Device Setup Tool requires a Windows laptop. It doesn't work on any virtual desktop running in the cloud or on Apple hardware.

Prepare Your Devices

There are several tips for preparing your devices before setup:

  • After you unpack a brand new device, keep the device connected for at least 15 minutes to download the latest firmware. If your device doesn't have the latest firmware, assigning the device to a room fails.

  • As you unpack your devices, label them with the last three characters of the device serial numbers (DSN), printed on the box. DSNs are not printed on some devices, and clearly labeling them helps you track them during setup. You can also create asset tags that have the full DSNs and barcode on the label.

  • You need to be within a certain distance of your devices, so we recommend that you use power strips and set them up on one or two long tables.

  • If it’s the first time they’re turned on, the devices automatically enter setup mode. If the devices have been turned on previously, hold the action button on the top of the devices for 8 seconds until the light ring turns orange.

  • If you are setting up hundreds of devices, leave the power cord for each Echo or Echo Dot plugged into the power strips and move the devices without power cords through your setup station.

Create Network Profile

To create, assign, and manage network settings for your shared Echo devices, see Managing Network Profiles. Network profiles enable you to manage wireless password rotations and enterprise certificate rotations.

Note

We recommend setting up your shared Echo devices on a dedicated network created for IoT devices.

Import Your Devices

Use the Alexa Companion app to set up your devices using your Amazon.com or Amazon Business account, then import your devices into Alexa for Business. Alternatively, you can create an IAM user for the Device Setup Tool provided by Alexa for Business, then use the Device Setup Tool to set up your devices. For more information, see Create an IAM User for Device Setup Tool and Run the Device Setup Tool.

Note

If you need your devices to connect to WPA2 Enterprise Wi-Fi, you must use the Device Setup Tool.

Follow these steps to import your devices into Alexa for Business using the Alexa Companion app.

To import your devices

  1. Sign in to the Alexa Companion app using your Amazon.com or Amazon Business account credentials.

  2. Set up your devices by following the instructions in the Alexa Companion app.

  3. Open the Alexa for Business console at https://console.aws.amazon.com/a4b/.

  4. Choose Shared devices.

  5. Choose Import devices.

  6. Sign in with the same Amazon.com or Amazon Business credentials that you used to sign in to the Alexa Companion app.

  7. For Choose device(s), select the Echo devices to be imported in Alexa for Business, and choose Import.

We recommend associating the network profile with your corporate network credentials to the devices you just imported. For more information, see Managing Network Profiles.

After your devices are set up, they are listed on the Shared devices page of the Alexa for Business console.

Create an IAM User for Device Setup Tool

Before you can use the Device Setup Tool, you must create an IAM user for it.

To create an IAM user for the Device Setup Tool

  1. Open the IAM console at https://console.aws.amazon.com/iam/.

  2. Choose Users, Create new users.

  3. Enter a user name (for example, DeviceSetupTool), and choose Programmatic access, Next.

  4. Choose Attach existing policy directly, AlexaforBusinessDeviceSetup from the list, and Next.

  5. (Optional) If you plan to use WPA2 Enterprise for the Network security type in the Device Setup Tool, attach the following custom policy for additional ACM PCA permissions:

    Note

    We recommend that you use scoped down permissions for specific CAs.

    { "Version": "2012-10-17", "Statement": [ { "Effect": "Allow", "Action": [ "acm-pca:ListCertificateAuthorities" ], "Resource": "*" }, { "Effect": "Allow", "Action": [ "acm-pca:IssueCertificate", "acm-pca:GetCertificate" ], "Resource": "arn:aws:acm-pca:region:account:certificate-authority/11111111-1111-1111-111111111111" } ] }

    If you want don't want to be restricted to a specific PCA CA, attach the following policy:

    { "Version": "2012-10-17", "Statement": [ { "Effect": "Allow", "Action": [ "acm-pca:ListCertificateAuthorities", "acm-pca:IssueCertificate", "acm-pca:GetCertificate" ], "Resource": "*" } ] }
  6. Choose Create user.

  7. Download and save the IAM access key and secret key. You need them later when you configure the Device Setup Tool.

Run the Device Setup Tool

After you create an IAM user for the Device Setup Tool, you can run the Device Setup Tool to set up your devices.

Follow these steps to run the Device Setup Tool on a Windows computer enabled with Wi-Fi.

To run the Device Setup Tool

  1. Open the Alexa for Business console at https://console.aws.amazon.com/a4b/.

  2. Choose Shared devices.

  3. Choose Set up devices.

  4. On the Set up your Alexa devices page, choose the first button, Download and run Device Setup Tool.

  5. Install and open the Device Setup Tool.

  6. On the home page of the application, choose Get started.

  7. Enter the Access key ID and Secret access key that you created for the Device Setup Tool user, and choose Next.

  8. Select the network profile to associate with your devices, and choose Save.

  9. After selecting the network profile and verifying the network configuration is accurate, choose Next.

  10. Put your Alexa devices into setup mode by powering them on for the first time, or by holding the action button on the top of the Echo device.

  11. From the Device setup home page, choose Start setup to scan for all Alexa devices in setup mode nearby and register them to your Alexa for Business organization.

    Note

    If you don't want to set up all Alexa devices in setup mode near your computer, choose Select devices and select from the list the devices to set up. To download a .csv file with the MAC address for your selected devices, choose Download MAC info.

  12. Wait for the tool to complete. You can monitor progress in the tool to see which device is being set up, as well as the status of each device (Successful or Failed).

    Note

    After the status for a device changes to Successful, you can unplug the device even if the light ring is still orange. If all devices show as Failed, make sure that you have a strong connection to the network and that the Wi-Fi information is entered correctly.

After all of your devices have been set up, they are listed on the Shared devices page of the Alexa for Business console. To set up more devices, repeat steps 1–12 for the additional devices.

Create Room Profile, Skill Group, and Room

After you set up your devices with the Device Setup Tool, you are ready to create the following resources: