Alexa for Business
Administration Guide

Configure Meeting Room Settings

Meeting room settings help you measure and improve your meeting room utilization. You can enable end of meeting reminders, room utilization metrics, and intelligent room release.

Note

These settings are supported only when Alexa for Business is linked to an Office 365 or G Suite calendar system.

To configure meeting room settings

  1. Open the Alexa for Business console at https://console.aws.amazon.com/a4b/.

  2. Choose Room profiles, Create room profile.

  3. Fill in the following fields under Meeting room settings:

    • Room utilization metrics - See how your meeting rooms are being used. Learn how many meetings are booked in every room, and the amount of time that your rooms are reserved. Enable Intelligent room release, described in the following item, to access additional metrics. These metrics include attendance rate, freed up meeting room hours, and recovered meetings. All metrics are available on the Reports tab in the console. You can also schedule daily, weekly, or monthly delivery of room utilization metrics. For information about how to schedule reports, see Create a Scheduled Report

    • Intelligent room release - Release meeting room reservations when no one has checked into a reservation. You can select a time window within which a check in must occur. Alexa reminds you when the room is within a few minutes of release, and when the room is actually released. If a device is offline, no release occurs. Users are checked in automatically when they say "Alexa, join the meeting", or are in an active call on a device with Alexa built in. Users can also actively check in by saying "Alexa, check in."

    • End of meeting reminder - Alexa can remind the room when their meeting reservation is ending. You can choose the timing of the reminder, and the reminder behavior. Choose from the following audio and announcement options:

    • Instant booking - When an employee says “Alexa, join the meeting” and the room is free, Alexa automatically books the room for the selected duration.