Sharing datasets - Amazon QuickSight

Sharing datasets

You can give other Amazon QuickSight users and groups access to a dataset by sharing it with them. Then they can create analyses from it. If you make them co-owners, they can also refresh, edit, delete, or reshare the dataset.

Sharing a dataset

If you have owner permissions on a dataset, use the following procedure to share it.

To share a dataset

  1. From the QuickSight start page, choose Datasets at left.

  2. On the Datasets page, choose the dataset that you want to share.

  3. On the dataset details page that opens, choose the Permissions tab, and then choose Add users & groups.

    
								Add users and groups.
  4. Enter the user or group that you want to share this dataset with, and then choose Add. You can only invite users who belong to the same QuickSight account.

    Repeat this step until you have entered information for everyone you want to share the dataset with.

  5. For the Permissions column, choose a role for each user or group to give them permissions on the dataset.

    Choose Viewer to allow the user to create analyses and datasets from the dataset. Choose Owner to allow the user to do that and also refresh, edit, delete, and reshare the dataset.

    Users receive emails with a link to the dataset. Groups don't receive invitation emails.

Viewing and editing the permissions of users that a dataset is shared with

If you have owner permissions on a dataset, you can use the following procedure to view, edit, or change user access to it.

To view, edit, or change user access to a dataset if you have owner permissions for it

  1. From the QuickSight start page, choose Datasets at left.

  2. On the Datasets page, choose the dataset that you want to share.

  3. On the dataset details page that opens, choose the Permissions tab.

    A list of all users and groups with access to the dataset is displayed.

  4. (Optional) To change permission roles for a user or group, choose the drop-down menu in the Permissions column for the user or group. Then choose either Viewer or Owner.

Revoking access to a dataset

If you have owner permissions on a dataset, you can use the following procedure to revoke user access to a dataset.

To revoke user access to a dataset if you have owner permissions for it

  1. From the QuickSight start page, choose Datasets at left.

  2. On the Datasets page, choose the dataset that you want to share.

  3. On the dataset details page that opens, choose the Permissions tab.

    A list of all users and groups with access to the dataset is displayed.

  4. In the Actions column for the user or group, choose Revoke access.