Managing Amazon WorkDocs from the AWS console - Amazon WorkDocs

Managing Amazon WorkDocs from the AWS console

You use these tools to manage your Amazon WorkDocs sites:

Each of those tools provides a different set of actions, and the topics in this section explain the actions provided by the AWS console. For information about the site admin control panel, see Managing Amazon WorkDocs from the site admin control panel.

If you're an administrator, you can give users access to the site control panel and the actions that it provides.

To set an administrator

  1. Open the Amazon WorkDocs console at https://console.aws.amazon.com/zocalo/.

  2. In the navigation pane, choose My sites.

    The Manage your WorkDocs sites page appears and displays a list of your sites.

  3. Choose the button next to the site for which you want to set an administrator.

  4. Open the Actions list and choose Set an administrator.

    The Set WorkDocs administrator dialog box appears.

  5. In the Username box, enter the new administrator's name, then choose Set administrator.

You can resend an invitation email at any time.

To resend the invitation email

  1. Open the Amazon WorkDocs console at https://console.aws.amazon.com/zocalo/.

  2. In the navigation pane, choose My sites.

    The Manage your WorkDocs sites page appears and displays a list of your sites.

  3. Choose the button next to the site for which you want to resend the email.

  4. Open the Actions list and choose Resend invitation email.

    A success message in a green banner appears at the top of the page.

You can enable multi-factor authentication after you create an Amazon WorkDocs site. For more information about authentication, see Enabling multi-factor authentication.

Note

If you followed the site creation process in Getting started with Amazon WorkDocs, you had to enter a site URL. As a result, Amazon WorkDocs makes the Set site URL command unavailable, because you can only set a URL once. You only follow these steps if you deploy Amazon WorkSpaces and integrate it with Amazon WorkDocs. The Amazon WorkSpaces integration process has you enter a serial number instead of a site URL, so you have to enter a URL after you finish the integration. For more information about integrating Amazon WorkSpaces and Amazon WorkDocs see Integrate with WorkDocs in the Amazon WorkSpaces User Guide.

To set a site URL

  1. Open the Amazon WorkDocs console at https://console.aws.amazon.com/zocalo/.

  2. In the navigation pane, choose My sites.

    The Manage your WorkDocs sites page appears and displays a list of your sites.

  3. Select the site that you integrated with Amazon WorkSpaces. The URL contains the directory ID of your Amazon WorkSpaces instance, such as https://{directory_id}.awsapps.com.

  4. Choose the button next to that URL, open the Actions list, and choose Set site URL.

    The Set site URL dialog box appears.

  5. In the Site URL box, enter the URL for the site, then choose Set site URL.

  6. On the Manage your WorkDocs sites page, choose Refresh to see the new URL.

Notifications allow IAM users or roles to call the CreateNotificationSubscription API, which you can use to set your own endpoint for processing the SNS messages that WorkDocs sends. For more information about notifications, see Setting up notifications for an IAM user or role in the Amazon WorkDocs Developer Guide.

You can create and delete notifications, and the following steps explain how to do both tasks.

To create a notification

  1. Open the Amazon WorkDocs console at https://console.aws.amazon.com/zocalo/.

  2. In the navigation pane, choose My sites.

    The Manage your WorkDocs sites page appears and displays a list of your sites.

  3. Choose the button next to the desired site.

  4. Open the Actions list and choose Manage notifications.

    The Set WorkDocs administrator dialog box appears.

  5. In the Username box, enter the new administrator's name, then choose Set administrator.

To delete a notification

  1. Open the Amazon WorkDocs console at https://console.aws.amazon.com/zocalo/.

  2. In the navigation pane, choose My sites.

    The Manage your WorkDocs sites page appears and displays a list of your sites.

  3. Choose the button next to the site for which you want to set an administrator.

  4. Open the Actions list and choose Set an administrator.

    The Set WorkDocs administrator dialog box appears.

  5. In the Username box, enter the new administrator's name, then choose Set administrator.

Use the Amazon WorkDocs console to delete a site.

Warning

You lose all files when you delete a site. Delete a site only if you are sure that this information is no longer needed.

To delete a site

  1. Open the Amazon WorkDocs console at https://console.aws.amazon.com/zocalo/.

  2. In the navigation bar, choose My sites.

    The Manage your WorkDocs sites page appears.

  3. Choose the button next to the site that you want to delete, then choose Delete.

    The Delete site URL dialog box appears.

  4. Optionally, choose Also delete the user directory.

    Important

    If you don't provide your own directory for Amazon WorkDocs, we create one for you. When you delete the Amazon WorkDocs site, you are charged for the directory that we create unless you delete that directory or use it for another AWS application. For pricing information, see AWS Directory Service Pricing.

  5. In the Site URL box, enter the site URL, then choose Delete.

    The site is immediately deleted and is no longer available.