Organizing and editing files and folders - Amazon WorkDocs

Organizing and editing files and folders

The following topics explain how to organize and edit files and folders in the Amazon WorkDocs web client.

Creating folders

To create a folder

  1. In the web client, open the folder in which you want to create the new folder.

  2. Choose Create, Folder.

  3. Enter the folder name, then choose Create.

If your site administrator has enabled Hancom ThinkFree, you can also create files in the web client. For more information, see Editing with Hancom ThinkFree.

To create a team folder

  1. Follow the previous steps to create a folder.

  2. Send an invitation to share the folder with your team directory group. For more information on sharing folders by invitatiion, see Sharing by invitation.

If you do not have a team directory group, ask your Amazon WorkDocs site administrator to create one. Your administrator is the person who invited you to join Amazon WorkDocs.

Renaming and moving files and folders

If you have permissions, you can change the name of a file or folder. For more information, see Permissions.

To rename a file or folder

  1. In the web client, select the check box next to the file or folder to be renamed.

    Note

    Just select the check box. Choosing the file or folder name opens the file or folder in Preview mode, and that disables the commands for renaming and moving.

  2. For Actions, choose More..., Rename.

  3. Enter the new name, then press Enter.

When you are signed in to the Amazon WorkDocs site, you can sort documents by name, owner, and other attributes. Use the dropdown arrows in the menu above your documents to do so. If you have permissions, you can also move files or folders to other folders by following these steps.

To move a file or folder

  1. In the web client, select the check box next to the file or folder to be moved.

    Note

    Just select the check box. Choosing the file or folder name opens the file or folder in Preview mode, and that disables the commands for renaming and moving.

  2. For Actions, choose More..., Move.

  3. In the dialog box, navigate to the target folder and choose Move.

Note

Moving a folder also moves the files and sub-folders within the folder. To move multiple files at the same time, move them into a folder, and then move that folder.

Editing files

You can edit a file in the web client. When you save your edits to a file, the changes are saved to Amazon WorkDocs as a new file version.

To edit a file

  1. In the web client, select or open the file.

  2. Choose Edit, Desktop app.

    Note

    If your site administrator has enabled a collaborative editing feature, you can select that option to edit your file. For more information, see Feedback and collaborative editing.

  3. If Amazon WorkDocs Companion isn’t installed, follow the prompts to install it.

  4. After installing Amazon WorkDocs Companion, the file opens on your computer for editing. Choose whether to lock the file while you edit it.

  5. When you’re done editing, choose Save to automatically save your changes to Amazon WorkDocs as a new file version.

If you lock the file, you can unlock it when you're done with your changes. For more information about locking and unlocking files, see Locking and unlocking files.

For more information about Amazon WorkDocs Companion, see Using Amazon WorkDocs Companion.

Deleting folders and files

When you delete a file or folder, Amazon WorkDocs moves it to the recycle bin. If a folder contains other files or folders, they go to the recycle bin as well.

To delete files or folders

  1. In the web client, select the files or folders to be deleted.

  2. For Actions, choose More..., then Delete.

Managing the recycle bin (web only)

You use the web client to manage your Recycle bin.

To delete files or folders from the Recycle bin

  1. In the web client, choose Recycle bin.

  2. Select the files or folders to delete, and choose Delete.

  3. Amazon WorkDocs deletes the files or folders permanently.

To restore files or folders from the Recycle bin

  1. In the web client, choose Recycle bin.

  2. Select the files or folders to restore, and choose Restore.

  3. The restored files or folders appear in MyDocs.