Managing calendars

Create, update, and print appointments and meetings from your calendar. You can also cancel, decline, and delete calendar events.

If another user has made you their delegate, you can schedule meetings on their behalf. For more information, see Scheduling meetings on behalf of someone else.

Creating appointments

You can create an appointment and set a reminder that automatically reminds you before the appointment's start date and time.

To create an appointment

1. In the Amazon WorkMail web application, on the shortcut bar, choose the calendar icon.

2. On the menu bar, choose New appointment.

3. Enter the following:

   • For Subject, enter a subject for the appointment.

   • For Start and End, specify the start and end times for the appointment.

   • (Optional) For Location, specify a location.

   • (Optional) For Reminder, set a reminder.

4. Choose Save and close.

   Tip

   You can also create an appointment by double-clicking in the calendar.

Creating meeting requests

You can create a meeting request that includes attendees and resources, and set a reminder to remind you before the meeting starts.

To create a meeting request

1. In the Amazon WorkMail web application, on the shortcut bar, choose the calendar icon.

2. On the menu bar, choose New meeting request.

3. To add one or more attendees, type their names in the To field. Amazon WorkMail suggests names from the address book. You can remove suggestions from this list by selecting a name and then pressing Delete. To add users from the address book or to add them to the Required, Optional, or Resource fields, choose To, and select one or more users from the address book and add them to the appropriate fields.

4. Enter the following:

   • For Subject, enter a subject for the meeting.

   • For Start and End, specify the start and end times for the meeting.

   • For Location, specify a location.

   • (Optional) For Reminder, set a reminder.

5. In the lower portion of the meeting invitation, you can add information about the meeting, such as an agenda. To add an attachment to the meeting invitation, choose Attach.

6. Choose Send invitation.

Editing meetings and appointments

You can edit a meeting or an appointment to make changes.

To edit a meeting or appointment

1. In the Amazon WorkMail web application, on the shortcut bar, select the calendar icon.

2. On the calendar, open the meeting or appointment and edit the meeting as appropriate.

3. If you are the organizer of a meeting, do one of the following:

   • To save your changes and send an update to the other participants, choose Send invitation.

   • To save your changes to the meeting without sending an update to the other participants, choose Save.

Moving meetings and appointments

You can move a meeting or appointment by clicking it and dragging it to a different day or time. You can also edit the meeting or appointment to move it.

To move a meeting or appointment

1. In the Amazon WorkMail web application, on the shortcut bar, select the calendar icon.

2. On the calendar, do one of the following:

   • Drag the meeting or appointment to a different day and time.

   • Open the meeting or appointment and change the date and time.

3. For a meeting, if prompted to send an update to attendees, choose Yes.

Canceling or declining meeting requests

You can cancel or decline a scheduled meeting.

To cancel or decline a scheduled meeting

1. In the Amazon WorkMail web application, on the shortcut bar, choose the calendar icon.

2. In the calendar, double-click the meeting, and then do one of the following:

   • If you are the meeting organizer, choose Cancel invitation.

   • If you are not the organizer, choose Decline.

3. In the Send meeting request cancellation dialog box, do one of the following:

   • To send a message along with your response, choose Edit the cancellation before sending, OK.

   • To send your response without comments, choose Send the cancellation now, OK.

Printing calendar items

You can print a single appointment or meeting, or overviews of a certain time period, such as five or seven days.

To print calendar items

1. In the Amazon WorkMail web application, on the shortcut bar, choose the calendar icon.

2. In the calendar, open the appointment, and then choose Print.

To print a calendar overview

1. In the Amazon WorkMail web application, on the shortcut bar, choose the calendar icon.

2. In the calendar, open the appointment.

3. Choose Print, Print overview.

   Note

   You can print overviews from your work week (5 days) and the entire week (7 days).

Deleting meetings and appointments

You can delete a meeting or appointment that you no longer plan to hold or attend.

To delete a meeting or appointment

1. In the Amazon WorkMail web application, on the shortcut bar, select the calendar icon.

2. On the calendar, open the context (right-click) menu for the meeting or appointment, and choose Delete.