Using the meeting roster
The meeting roster appears in the Attendees panel during a meeting. The roster lists everyone on the meeting invitation, including anyone added during the meeting. You can use the panel to take several actions, such as adding or searching for attendees, or sending messages directly to a specific attendee.
Topics
About meeting roster sections
The meeting roster groups attendees into several sections. The sections you see during a meeting vary based on an attendee's status. An attendee can have one of the following statuses:
Note
You can open or close the sections in the meeting roster by choosing the caret (^) next to the section name.
- Speaker
Displays the name of the person currently speaking.
- Waiting Room
Displays a list of anonymous attendees, meaning attendees who don't have Amazon Chime accounts, or who have accounts but don't sign in with their account credentials. For more information about the waiting room, see Using the Waiting Room.
- Guests
-
Lists the attendees who don't have Amazon Chime accounts, who join without signing in, who dial in to the meeting, or who use the CallMe feature.
Note
Attendees must belong to the same Amazon Chime account as the host in order to appear as guests.
- Present
Lists the authenticated users who join the meeting. By default, the roster displays attendees signed in to their Amazon Chime account by the name listed on their account.
Names appear in angle brackets (for example, <Mary Major>) when:
An attendee enters a different name from the one on their Amazon Chime account when they join the meeting.
An attendee joins a meeting without signing in to their Amazon Chime account.
An attendee without an Amazon Chime account joins a meeting.
Attendees who dial in appear as phone numbers surrounded by angle brackets, such as <2075551212>.
- Invited
Lists the attendees invited to the meeting but who aren't Present yet.
- Running late
Lists the attendees who mark themselves as late, along with an estimated time until they join the meeting.
- Left
Lists the attendees who leave the meeting.
- Dropped
-
Lists the attendees who were disconnected due to a network connection problem.
About the icons in the roster
The roster displays icons next to each attendee's name to indicate certain statuses about that attendee. These icons can change throughout the meeting, depending on actions attendees take. For example, when someone shares a window or screen, the screen share icon appears next to the attendee's name. If another attendee takes over the screen share, the icon appears next to that attendee's name.
The following table lists and describes the icons.
Icon |
Status |
|---|---|
|
|
Indicates the meeting organizer. |
|
|
The attendee's camera is on. |
|
The attendee's microphone is on. The inside of the microphone icon displays the audio level as that attendee talks. |
|
The attendee's microphone is muted. Changes to a
|
|
Indicates that the attendee dialed in from a phone. |
|
Indicates the attendee currently sharing their screen. |
Opening or closing the Attendees panel
You can open or close the Attendees panel at any time during a meeting. Closing the panel hides the meeting roster.
To open or close the panel
Choose the Attendee panel icon (
).—OR—
Choose the Close attendees panel icon (
) to close the panel.
Adding an attendee
You can add an attendee at any time during a meeting. However, the attendee must belong to your list of contacts. They must also accept your invitation. For more information about contacts, see Add contacts in the Getting started section of this guide.
To add an attendee
Choose the Add attendee icon at the top of the panel (
), or press
Ctrl
+N
.In the Add attendees dialog box, enter and select the name of the attendee you want to add. Then, choose Add.
Searching for attendees
You can search for specific attendees during a meeting. When you search for an attendee, you can view their contact information or send them a direct message.
To search for an attendee
Choose the Search attendees icon at the top of the Attendees panel (
).
Using the Waiting Room
The Waiting Room appears in the Attendee panel whenever an anonymous user tries to join a meeting. You can admit anonymous users to the meeting. For more information, see Using the Waiting Room.
Messaging attendees directly
When you use in-meeting chat, everyone in the meeting sees your message. If you want to communicate with a specific attendee, use regular Chime chat to message them directly.
To message directly
Open the horizontal ellipsis menu next to the attendee that you want to message, and then choose Message directly.
Muting attendees
If needed, you can mute an attendee's microphone.
To mute an attendee
-
Open the horizontal ellipsis menu next to the attendee that you want to mute, and then choose Mute. To unmute the attendee, open the menu and choose Unmute.
