Scheduling meetings with Google Calendar

If you use Google Calendar, you can also schedule Amazon Chime meetings.

To schedule a meeting using Google Calendar

1. In the desktop client, choose the Meetings icon in the navigation bar at the top of the screen, and then choose Schedule a meeting.

   —OR—

   In the web app, under Quick links, choose Schedule a meeting.

2. Select your meeting options, and choose Next.

3. For Select your calendar app, choose Google Calendar.

4. Review the Meeting instruction preview field, which is automatically populated, then choose Schedule with Google.

5. A meeting invitation appears in a new tab in your default browser. The invite includes [e-mail] on the guest list. That enables auto-call and automatically starts the meeting for registered attendees at the scheduled start time.

   Do the following:

   • At the top of the form, replace Add title with the meeting name.

   • Use the controls below the title to choose a date, start time, and end time.

   • On the Event details tab, add a location and set any notification options.

   • (Optional) Edit the invitation text as needed.

   • (Optional) On the Find a time tab, use the calendar to find a date and time.

   • Under Guests, choose Add guests and select the meeting attendees.

6. Choose Save.

7. When asked if you want to send the invitation, choose Send.

8. (Optional) If you created a moderated meeting with a passcode, choose Copy moderator info and send the moderator information to the attendees who will act as moderators. Amazon Chime meeting invites don't include moderator information. You must send it separately.

To create a moderated meeting as a delegate, ask the meeting host to complete the previous procedure to create a meeting ID and moderator passcode. Then, have the meeting host copy and paste the following information from their Amazon Chime app, and send it to you:

• For Copy addresses, the attendee email addresses.

• For Copy attendee invitation, the instructions in the meeting invitation.

• For Copy moderator info, the moderator meeting instructions and passcode, to be sent only to the meeting moderators.

Create a new meeting on the host's calendar and use the information above to populate the Add guests and Add description fields. Send the moderator passcode to the meeting moderators separately. For more information about moderated meetings, see Scheduling moderated meetings.

To add Amazon Chime to an existing Google Calendar meeting

1. From the Amazon Chime app, choose Meetings, then Schedule a meeting.

2. Select your meeting options, then choose Next.

3. For Select your calendar app, choose Other.

4. Choose Copy addresses, then navigate to your Google calendar and open the meeting that you want to update.

5. Under Add guests, paste the attendee email addresses and choose Add.

6. Go back to Amazon Chime and choose Copy invitation.

7. Return to your Google calendar, paste the invitation details into the Description field, choose Save, then Send.

8. (Optional) If you created a moderated meeting with a passcode, choose Copy moderator info and send the moderator information to one or more attendees who act as meeting moderators. Moderator information is not included in the Amazon Chime meeting invite and must be sent to moderators separately.