When a QuickSight author publishes and then sends a scheduled paginated report, Amazon QuickSight will generate and save a snapshot of the report that is sent out. Whenever you go to view the paginated report's dashboard, you will see the generated snapshot of the most recently sent report. If you try to view your report's dashboard but you haven't sent an email report yet, you are prompted to schedule your first report to see the dashboard snapshot. For more information on scheduling an email report, see Scheduling and sending QuickSight reports by email.
If a QuickSight author has set up a prompted report for a QuickSight paginated report, QuickSight readers can use the prompt to schedule their own on-demand reports for themselves. For more information about reader-generated reports, see Creating a reader generated report in Amazon QuickSight. For more information about prompts for paginated reports, see Setting up prompts for paginated reports.
Users can't interact with a published paginated report the same way they can interact with a published interactive sheet. Unlike interactive sheets, paginated reports generate static snapshots of data that is presented in groups of visuals or text boxes. These static snapshots are generated at the time that the report is sent, so that the audience can see the latest version of the data in the report. Paginated reports are especially useful for generating invoices or weekly business reviews. Users can then compare the current paginated reports with reports that were generated in the past to better track their business data.
Viewing a report's snapshot history
Every time you send out a scheduled paginated report, Amazon QuickSight saves a copy of the generated snapshot that is sent out for your reference. You can view these snapshots at any time in the QuickSight console.
To view a report's snapshot history
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From the QuickSight start page, choose Dashboards, and then choose the dashboard whose snapshot history you want to see.
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Choose the Scheduling icon in the top right toolbar, and then choose Recent snapshots.
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In the Recent snapshots pane that appears on the right, choose the snapshot to view, and then choose the download button next to the file that you want to download.
