Connecting Amazon Q Business to Microsoft Exchange using the console

The following procedure outlines how to connect Amazon Q Business to Microsoft Exchange using the AWS Management Console.

Connecting Amazon Q to Microsoft Exchange

1. Sign in to the AWS Management Console and open the Amazon Q console at https://console.aws.amazon.com/amazonq/business/.

2. Complete the steps to create your Amazon Q application.

3. Complete the steps for selecting an Amazon Q retriever.

4. Then, from Data sources – Add an available data source to connect your Amazon Q application.

   You can add up to 5 data sources.

5. Then, on the Microsoft Exchange page, enter the following information:

6. Name – Name your data source for easy tracking.

   Note: You can include hyphens (-) but not spaces. Maximum of 1,000 alphanumeric characters.

7. In Source, enter the following information:

   • Tenant ID – Enter your tenant id. Your Microsoft tenant ID is a globally unique identifier that's necessary to configure each connector instance. Your tenant ID is different from your organization name or domain and can be found in the properties section of your Microsoft account dashboard.

8. Authorization – Amazon Q Business crawls ACL information by default to ensure responses are generated only from documents your end users have access to. See Authorization for more details.

9. Authentication – Choose between New and Existing.

   1. If you choose Existing, select an existing secret for Select secret.

      If you choose New, enter the following information in the New AWS Secrets Manager secret section:

      1. Secret name – A name for your secret.

      2. For Client ID, Client secret – Enter the authentication credential values that you generated from your Exchange account.

10. Configure VPC and security group – optional – Choose whether you want to use a VPC. If you do, enter the following information:

    1. Subnets – Select up to 6 repository subnets that define the subnets and IP ranges the repository instance uses in the selected VPC.

    2. VPC security groups – Choose up to 10 security groups that allow access to your data source. Ensure that the security group allows incoming traffic from Amazon EC2 instances and devices outside your VPC. For databases, security group instances are required.

    For more information, see VPC.

11. IAM role – Choose an existing IAM role or create an IAM role to access your repository credentials and index content.

    For more information, see IAM role.

12. In Sync scope, choose from the following options:

    • UserIDs – Select to filter content by specific user email IDs.

    • User email ID – Upload a file with user email ids to filter content by. Email IDs must be formatted on a separate line in the file.

13. For Maximum single file size – Specify the file size limit in MBs that Amazon Q will crawl. Amazon Q will crawl only the files within the size limit you define. The default file size is 50MB. The maximum file size should be greater than 0MB and less than or equal to 50MB.

14. For Additional configuration – optional, choose from the following options:

    • Entity types – Choose whether you want to crawl the following entities: Calendar, OneNotes, and Contacts.

    • Calendar crawling – Enter the date range for which the connector will crawl your calendar content.

    • Include email – Enter the email from domains, email to domains, and subjects you wish to include or exclude in your application.

    • Shared folders access – Enable ACL crawling for shared folders.

    • Regex for domains – Add patterns to include and exclude certain email domains from your application.

    • Regex patterns – Add regular expression patterns to include or exclude certain files. You can add up to 100 patterns.

15. In Sync mode, choose how you want to update your index when your data source content changes. When you sync your data source with Amazon Q for the first time, all content is synced by default.

    • Full sync – Sync all content regardless of the previous sync status.

    • New or modified content sync – Sync only new and modified documents.

    • New, modified, or deleted content sync – Sync only new, modified, and deleted documents.

    For more details, see Sync mode.

16. In Sync run schedule, for Frequency – Choose how often Amazon Q will sync with your data source. For more details, see Sync run schedule.

17. Tags - optional – Add tags to search and filter your resources or track your AWS costs. See Tags for more details.

18. Field mappings – A list of data source document attributes to map to your index fields. Add the fields from the Data source details page after you finish adding your data source. You can choose from two types of fields:

    1. Default – Automatically created by Amazon Q on your behalf based on common fields in your data source. You can't edit these.

    2. Custom – Automatically created by Amazon Q on your behalf based on common fields in your data source. You can edit these. You can also create and add new custom fields.

       Note

       Support for adding custom fields varies by connector. You won't see the Add field option if your connector doesn't support adding custom fields.

    For more information, see Field mappings.

19. To finish connecting your data source to Amazon Q, select Add data source.

    You are taken to the Data source details, where you can view your data source configuration details.

20. In Data source details, choose Sync now to allow Amazon Q to begin syncing (crawling and ingesting) data from your data source. When the sync job finishes, your data source is ready to use.

    Note

    You can also choose to view CloudWatch logs for your data source sync job by selecting View CloudWatch logs. If you get a Resource not found exception when you try to view your CloudWatch logs for a data source sync job in progress, it can be because the CloudWatch logs are not available yet. Wait for some time and check again.