Adding a purchase order - AWS Billing and Cost Management

Adding a purchase order

You can use the Billing and Cost Management console to add purchase orders to use in your invoices. Adding a purchase order is a two-step process involving purchase orders and line item configurations. First, you enter your purchase order details (for example, purchase order ID, shipping address, effective and expiration month). Then, you define the purchase order line item configurations that are used to match the purchase order with an invoice. If you add multiple purchase orders, we use the purchase order that has the line item best matching the invoice being generated.

To add a purchase order

  1. Sign in to the AWS Management Console and open the Billing and Cost Management console at https://console.aws.amazon.com/billing/.

  2. In the navigation pane, choose Purchase orders.

  3. Choose Add purchase order.

  4. For Purchase order ID, enter your purchase order ID. Purchase order IDs must be unique within your account. For details about character restrictions for your purchase ID, see Purchase orders.

  5. (Optional) For Description, describe your purchase order, including any notes for your reference.

  6. For Ship to, enter your shipping address.

    (Optional) Select Copy Bill to address to copy and edit the address populated from your Bill to field.

  7. For Bill from, choose the AWS billing entity that you are invoiced from.

    Note

    Remittance details are different for each Bill from location. Be sure to verify your Bill from selection. You must make your payments to the legal entity that you're billed from. We don't recommend configuring more than one Bill from location for a purchase order.

  8. For Effective month, choose the month you want your purchase order to start from. Your purchase order is eligible for invoice associations starting from this month.

  9. For Expiration month, choose the month you want your purchase order to end. Your purchase order expires at the end of this month, and is not used for invoice associations going forward.

  10. (Optional) For Purchase order contacts, enter the contact name, email address, and phone number. You can add up to 10 contacts.

  11. Choose Configure line items.

  12. For Line item number, enter your line item number.

  13. (Optional) For Description, enter a description for your line item.

  14. For Line item type, choose your preferred line item type. For a detailed description for each line item type, see Managing your purchase orders.

  15. For Start month, choose the month you want your line item to start from. This date cannot be earlier than your purchase order Effective month.

  16. For End month, choose the month you want your line item to end. This date cannot be later than your purchase order Expiration month.

  17. (Optional) Choose Enable balance tracking to track the balance of your line item.

  18. For Amount, enter the total amount of your purchase order line item.

  19. For Quantity, enter the quantity amount.

  20. (Optional) For Tax, enter the tax amount. This can be an absolute value or a percentage of the line item amount.

    For Tax type, choose % of amount to enter a percentage, or amount in $ to enter an absolute tax amount.

  21. To add other line items, choose Add new line item. You can add up to 100 line items.

  22. Choose Submit purchase order.

Some fields are automatically filled and cannot be edited. Here is a list of where the automated fields are referenced from.

  • Bill to – The Bill to address for your invoice. This field is included as a reference, because your purchase order billing address should match your invoice billing address.

  • Payment terms – Your negotiated payment terms.

  • Currency – Your preferred invoice currency.